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Executive Assistant in Ottawa at Talentcor

Date Posted: 5/23/2018

Job Snapshot

Job Description

Executive Assistant

Do you have 5 years or more in a Senior Administrative role or Assisted a High-level Executive?

Our business partner is looking for someone who is always professional, highly proactive, super detail oriented, and is basically a master at keeping others organized and on time with everything they need in their briefcase.

If an Executive has referred to you as their right arm or something similar you should read the rest of the details below.

Responsibilities:

  • Makes independent decisions regarding planning, organizing, and scheduling of work.
  • Researches, prioritizes, and follows up on business matters and concerns
  • Provides a bridge for smooth communication between the Executive and internal/external stakeholders, demonstrating leadership to maintain credibility, trust and support with senior management staff and other colleagues.
  • Maintains the Executives calendar ensuring effective prioritization and preparation of required information.
  • Coordinates travel for the Executive team including air and hotel arrangements, ground transportation and preparation of materials for meetings (i.e. presentations, documentation, logistics, etc).
  • Supports departmental budget activities.
  • Provides administrative support to the senior manager team as required, including event management and administrative duties.

Qualifications:

  • Post-secondary education in relevant field or equivalent education and experience.
  • Minimum of 5 years relevant experience in an executive assistant capacity in a fast-paced office setting.
  • Demonstrated experience writing reports, correspondences and other communication pieces.
  • Strong proficiency in Windows OS, MS Office Suite programs and Adobe Acrobat.
  • Strong aptitude to learn and use computer applications and software as required.
  • Excellent interpersonal skills.
  • Ability to maintain a consistent professional manner with both internal staff and external stakeholders and to maintain confidentiality at all times.
  • Strong problem-solving skills.
  • Strong organizational skills with an ability to prioritize, multi-task and handle competing deadlines.
  • Demonstrated ability to work both independently and as a team member to achieve desired results.
  • Strong work ethic, reliable and self-directed.
  • Able and willing to embrace change and effectively manage stresses of a busy office environment.
  • Excellent oral and written communication, interpersonal and organizational skills
  • Ability to follow directions appropriately and learn new task details quickly

If you are obsessively organized and thrive when you are keeping an office running smoothly please send your resume to Emily epilon@talentcor.com

Compensation will be determined based on experience

Talentcor would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive we may only be able to respond directly to those candidates being selected for an interview. Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection and placement process. Alternative format available upon request