This site uses cookies. To find out more, see our Cookies Policy

Executive Assistant to Senior Partner in Toronto, ON at Talentcor

Date Posted: 4/13/2018

Job Snapshot

Job Description

Talentcor Professional is currently recruiting for an Executive Assistant to support a Senior Partner. This is a fulltime permanent opportunity to start as soon as possible.  Interviews to be scheduled from Thursday April 19th.  Location is on Bay Street, downtown Toronto.

Salary - $62K
Vacation – 3 weeks’ vacation
Benefits – offered immediately

 

Hours: 8:30am – 4:30pm or 9:00am – 5:00pm (flexibility with either)

The ideal candidate must have a valid driver’s license and have access to a vehicle.

Please note – MS Office Assessment testing in MS Word, MS Excel, MS Outlook and MS PowerPoint will be required when shortlisted.

Report: provide administrative support to a Senior Partner

Our client is looking for an EA to manage and assume responsibility for the Partners' agendas, effectively and proactively prioritizing on behalf of the Partner in appropriate situations. The ideal candidate will need to identify and manage the right priorities and processes to ensure that the consultants they support have what they need to seamlessly serve the needs of their clients. You make decisions and give guidance to others based on knowledge of the client and Partner preferences.

This position involves booking (and unbooking) travel, scheduling (and rescheduling) meetings, keeping track of time and expenses, supporting the case team process, and generally keeping up with the fast pace of most senior consulting staff.

BASIC JOB RESPONSIBILITIES:

  • Provide high-level executive support for Partners, Principals, and other senior executives in a fast-paced and changing client service environment:
  • Organize and schedule client and internal meetings and events with an understanding of business priorities – proactively manages extremely complex calendars
  • Proactively manage and drive case team logistics
  • Effectively prioritize client needs (both within and across different client teams)
  • Anticipate and coordinate point-to-point travel needs as necessary including booking all travel and hotels, directions, commuting time and ground transportation
  • Process timesheets and expenses on a timely basis
  • Prepare client invoices
  • Proactively support business development efforts
  • Draft and archive correspondence
  • Provide backup support to other executives on a regular basis
  • Maintain high levels of confidentiality
  • Support administrative aspects of executives' internal commitments: practice area activities, leadership committees, recruiting, etc.
  • Act as thought partner and trusted advisor to Partners and others
  • Make sure they know what they need to know
  • Guide them toward making right decisions about use of time
  • Loop in all relevant parties when needed
  • Build effective working relationships with key stakeholders:
  • Understand preferences relating to travel, calendar, etc.
  • Clients and their Assistants – facilitate the scheduling process and relevant communications
  • EA and AA peers – work together to support other Project Leaders/Principals/Partners on the case team; provide back-up assistance as needed
  • Peers and internal resources – obtain and share information with wider team as needed; help case team navigate internal resources
  • Perform other duties as assigned or required; responsibilities will vary

BASIC JOB REQUIREMENTS:

  • Bachelor's degree, strongly preferred
  • Demonstrated leadership and/or customer service experience
  • 3 -10 years’ experience in a fast paced environment (really fast paced!) supporting senior executives.
  • Experience in the financial/banking industry strongly preferred

TO APPLY:

Please apply directly online or submit your resume to Delanie Louis-Fernand at dlouisfernand@talentcor.ca. Talentcor would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive we may only be able to respond directly to those candidates being selected for an interview. Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection and placement process.

Alternate format available upon request.  

We encourage you to visit www.talentcor.com regularly as new and exciting employment opportunities become available daily! 

Keywords: Executive Assistant, Senior Administrative, MS Office, Calendar Management; Booking Meetings, Reports, Email Management, Banking Industry, Consulting, Financial Industry