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Executive Assistant (confidential search) in Toronto, ON at Talentcor

Date Posted: 4/14/2018

Job Snapshot

Job Description

Talentcor Professional is looking for an Executive Assistant who will be responsible for providing full administrative support to1 EVP and 1 SVP. The successful candidate will function with minimal supervision and will demonstrate a high degree of independence, tact/diplomacy, initiative, discretion and judgment. We are looking for an experienced Executive Assistant with a minimum of 5 years’ experience.

Salary: $65K - $75K + 5% performance bonus
Vacation: 3 weeks
Benefits Offered following month after employed.

Location: Downtown Toronto
Position: Fulltime permanent


  • Provide direct administrative support to the two senior executives of Portfolio Management.
  • Provide support to two additional Senior Vice President, Portfolio Managers and the Asset Management team.
  • Maintaining and coordinating calendars, including scheduling complex meetings and conference calls, preparation of meeting materials and related tasks.
  • Act as a key, informed contact for internal and external clients, while providing reliable and timely resolution to inquiries.
  • Prepare PowerPoint presentations and excel spreadsheets/graphs presentations.
  • Assisting in the organization of various investment brochures, memorandums and reports, researching background information and gathering it from appropriate sources.
  • Tracking and processing invoices, expense reports, corporate Visa reports, and benefit claims.
  • Booking and managing travel arrangements.
  • Organize and maintain paper filing systems, archives and electronic files.
  • Plan events and any larger meetings including appropriate layout of rooms, seating arrangements, dinner menus, invitations, etc.
  • Other duties as assigned.


  • Pro-active. Ability to anticipate the needs of 2 senior executives and respond to requests in the timeframes given with minimal supervision.
  • Ability to prioritize and work effectively with a team.
  • Highly organized and detail-oriented to ensure efficient administration of the department.
  • Strong sense of urgency with the ability to meet tight deadlines
  • Tactful, diplomatic, assertive with strong business acumen and positive demeanor.


  • 5+ years of related administrative experience. Previous experience in supporting two or more members of senior leadership teams is considered an asset.
  • Experience or background in investments, real estate, leasing or property management/ development would be considered an asset
  • Successful completion of a Police Clearance – A criminal verification check is required for employment.


Please apply directly online or submit your resume to Delanie Louis-Fernand at Talentcor would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive we may only be able to respond directly to those candidates being selected for an interview. Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection and placement process.

Alternate format available upon request.  

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Keywords: Executive Assistant, Senior Administrative, MS Office, Calendar Management; Booking Meetings, Reports, Email Management, Real Estate, Property Management.